Starting a Record Label or Indie Label: A How To

Production & Music Industry
Updated on
July 17, 2023
Written by
Unchained Music
A thorough guide on starting a record label, including essential considerations, required resources, and professional advice on successfully running a music label.

The digital revolution has transformed the music industry, democratizing access and enabling anyone with a passion for music to consider starting a record label. If you've dreamed of establishing a professional record label, now is the perfect time. This article outlines ten steps to launching a successful music label, regardless of your budget.

Selecting Your Music Genre

As you embark on the journey of creating your own record label, one of the first and arguably most critical decisions you will make is selecting the music genre your label will focus on. This decision will shape the direction of your music business itself, impact the artists you collaborate with, and even influence the types of audiences you engage.

Identifying Your Passion

The music industry is not for the faint-hearted, and one of the best ways to endure its rigors is to choose a genre that you are passionate about. This way, even amidst the challenges, your love for the music can sustain you. Evaluate what genres resonate with you most deeply. Do you find yourself captivated by the soulful strums of country music? Or perhaps the lyrical depth of hip-hop? Remember, your passion is a fuel that can drive your label towards success.

Naming Your Record Label Business

Once you've chosen the genre for your record label, the next step in your entrepreneurial journey is to create an identity for your new record label. This process involves careful thought, research, and creativity. Your record label's name should not only be unique but also communicate its essence and stand out in the crowded music industry.

Understanding Branding Norms in the Music Industry

Your first step in naming your record label should be to understand the branding norms in the music industry. Research existing independent record labels around, particularly those within your chosen genre, to get a feel for common naming conventions. Analyze their names for themes, connotations, and possible underlying meanings. This research will provide you with a valuable framework to guide your own naming process.

Crafting Your Brand Identity

Your brand identity serves as the face of your record label and plays a pivotal role in how your business is perceived by artists, fans, and industry stakeholders. This includes not only your label's name but also its logo, color palette, typography, and overall visual aesthetics. Ensuring these elements are well thought out will help establish your label's presence in the industry and draw the attention of your target audience.

Significance of a Simple and Legible Design

One key principle in creating a strong brand identity is simplicity. A cluttered or overly complex design can confuse your audience and dilute your brand's message. Your logo, in particular, should be simple yet engaging. It should effectively communicate the essence of your record label in a glance. Additionally, the design needs to be legible across different platforms and sizes. From billboard advertisements to tiny social media profile pictures, your logo should always be recognizable and clear.

Building a Professional Website

In today's digital age, having a robust online presence is non-negotiable for any business, including your record label. A professionally crafted website serves as the primary digital hub for your label, offering a space to share news, sell music, and engage with fans. Simultaneously, social media channels can supplement your web presence, helping to expand your reach and foster deeper connections with your audience.

The Importance of a Professional Website in Starting a Record Label

A professional website is a valuable investment for your record label. It acts as a digital storefront, showcasing your label's artists, music releases, gigs, and videos. Moreover, an e-commerce-enabled site allows you to sell music and merchandise directly to your fans, opening up another revenue stream for your label.

When building your website, prioritize a professional-looking URL that aligns with your label's name. This consistency enhances your label name brand recognition and makes it easier for fans to find you online.

It's also crucial for indie labels to choose a dependable web hosting provider. They should offer strong uptime guarantees, effective customer support, and scalability options to accommodate your label's growth over time.

Ensuring High-Quality Sound for Your Record Label

In the music industry, sound quality can make or break a record label's reputation. High-quality sound is essential not only for showcasing your artists' talents but also for providing your audience with an enjoyable listening experience. To ensure your tracks are of the highest quality, it's crucial to focus on elements such as arrangement, mixing, and mastering.

The Art of Arrangement

A good arrangement is the backbone of a great track. It involves organizing and structuring the various elements of a song in a way that captures and maintains the listener's interest. A well-arranged track can enhance your music's emotional impact, highlight key themes, and create memorable moments. Experiment with different structures and instrumentations to find the most compelling arrangement for each song.

The Role of Mixing

Once the arrangement is set, the next step is mixing. This process involves balancing the various elements of your track, such as the vocals, instruments, and background elements, to create a cohesive sound. Effective mixing can bring clarity to your track, ensuring each element can be heard distinctly and contributes to the overall sound.

Invest in a skilled mixing engineer who understands your genre and can bring out the best in your music. The engineer's job is to make sure that all the elements of your song work together harmonically, dynamically, and rhythmically.

Benchmarking Your Sound

A useful practice to assess your tracks' quality is to compare them against your competitors. Listen to your tracks and your competitors' on a variety of speakers and devices, such as car speakers, headphones, and smartphone speakers. This can provide helpful insights into how your music stacks up against the industry's best and identify areas for improvement.

Avoiding Amateur Mastering

Mastering is the final step in the music production process. It involves fine-tuning the mixed track to ensure it sounds polished and cohesive. While it might be tempting to try mastering yourself or using automated mastering services to save costs, this can compromise your tracks' quality.

Avoid amateur mastering and invest in professional mastering services instead. A professional mastering engineer has the skills, experience, and equipment to ensure your tracks meet industry standards. They can provide the final polish your tracks need to shine, enhancing elements like volume, balance, and tone.

Promotion Costs for a Successful Independent Record Label

Successfully promoting your record label and its music requires a strategic approach and a well-allocated budget. It involves not only maintaining an active social media presence but also establishing other channels like newsletters and email databases to effectively communicate with your audience. Understanding the associated costs and effectively managing them can significantly enhance your promotional efforts while keeping your business structure and finances in check.

The Power of Social Media

Social media is a cost-effective and powerful tool for promoting almost ever successful independent record label. Platforms like Facebook, Instagram, Twitter, and TikTok offer extensive reach and engagement opportunities. Creating and sharing engaging content, from behind-the-scenes footage to artist interviews and album teasers, can draw attention to your label and its music.

It's crucial to engage your audience without overwhelming them with too much information. Maintaining a consistent posting schedule, with a balance of promotional and non-promotional content, can keep your audience engaged and interested. While social media platforms are mostly free to use, you might need to allocate a budget for paid promotions to expand your reach.

Understanding the Contracts

Contracts play a vital role in the record label business, as they establish the legal and financial framework between record labels and artists. Whether you're signing an artist to your own label or collaborating with other industry professionals, having a fair and comprehensive contract is essential to protect both parties and ensure a smooth working relationship. Here are some key points to consider when it comes to contracts:

Clarity and Protection

A well-drafted contract provides clarity and protection for both the record label and the artist. It clearly outlines the rights, responsibilities, and obligations of each party, including details such as the scope of work, compensation, ownership of intellectual property, and the duration of the agreement. A properly structured contract helps prevent misunderstandings and disputes down the line, ensuring a fair and transparent working relationship.

Written Agreements

It's crucial to have written contracts in place for every music label, rather than relying on verbal agreements. Verbal agreements can be difficult to prove in case of disagreements, and the details of the agreement may become blurred over time. A written contract serves as tangible evidence of the agreed-upon terms and provides a solid legal foundation for both parties. It also helps avoid misunderstandings and ensures that all parties are on the same page.

Specific Contract Types

Contracts in the music industry can take various forms, depending on the nature of the relationship and the services involved. Some common types of contracts include:

Recording Agreements

These contracts outline the terms between the record label and the artist for the creation and digital distribution of recorded music.

Publishing Agreements

These contracts govern the rights and royalties related to the songwriter's compositions.

Management Agreements

These contracts establish the working relationship between the artist and their manager, including details such as the manager's commission, responsibilities, and duration of the agreement.

Licensing Agreements

These contracts grant permissions for the use of music, such as synchronization licenses for film, TV, or advertising, or mechanical licenses for cover versions or sampling.

Arranging Live Performances

Live performances are a powerful tool for promoting your record label and artists. They offer a unique opportunity to connect directly with your audience, generate excitement around your music, and increase your brand's visibility. Here are some key points to consider when arranging live performances:

Strategic Planning and Selecting the Right Venues

When planning live performances, it's essential to have a strategic approach. Consider the goals you want to achieve with each performance. Are you aiming to increase sales, build brand awareness, or showcase new talent? Align your performance strategy with your overall business plan and marketing and promotional objectives.

Choosing the right venues is crucial to the success of your live performances. Consider factors such as the venue's capacity, location, and target audience. Research and build relationships with venues that align with your label's genre and target market. This will help ensure a receptive audience and enhance the overall experience for attendees.

Collecting Royalties

Collecting royalties is a crucial aspect of running a successful record label. It ensures that you and your artists receive fair compensation for the use of your music on digital distribution platforms. To maximize your income and navigate potential issues, it's important to understand the process and take the necessary steps including securing a digital distributor for your record label and and any independent labels that you work with. Here are some key points to consider:

Registering with Performing Rights Organizations (PROs)

Registering your tracks with Performing Rights Organizations (PROs) is essential for collecting performance royalties. In the UK, PRS for Music is the main PRO, responsible for collecting and distributing royalties for public performances, broadcasts, and live performances. Additionally, MCPS (Mechanical-Copyright Protection Society) manages mechanical royalties for reproducing your music on physical or digital formats.

Ensure that you and your artists are registered as members of these organizations. Registering your tracks with PRS and MCPS will ensure that you're eligible to collect all possible income from performances and reproductions of your music.

Understanding Different Types of Royalties

There are various types of royalties that your label may be entitled to:

Performance Royalties

These are collected when your music is publicly performed or broadcasted, whether on radio, TV, or in live venues.

Mechanical Royalties

These royalties are earned when your music is reproduced or distributed, such as through physical sales, digital downloads, or streaming.

Synchronization (Sync) Royalties

These royalties are earned when your music is used in TV shows, films, advertisements, video games, or other media projects.

Neighboring Rights Royalties

Neighboring rights royalties are collected for the public performance or broadcast of sound recordings. They are separate from performance royalties and are paid to both the performers and the rights holders (usually the record label).

Monitoring and Auditing Royalty Statements

Keep track of your royalty statements for your record label and regularly review them to ensure accuracy. Verify that all relevant performances, broadcasts, and reproductions of your music are accounted for and that you are receiving the appropriate royalties. If discrepancies or issues arise with your indie label, consider engaging a music industry accountant or music lawyer, to help audit and address any concerns.

Managing Finances

As your record label starts generating income through a digital distributor or otherwise, proper management of your accounts and taxes becomes crucial. Here are some important steps to consider:

Maintaining meticulous records of your income and expenses is essential for effective financial management of your record label. Implement a system to track all sources of income, including sales, streaming royalties, licensing fees, and merchandise sales. Similarly, keep track of all expenses, such as studio costs, marketing expenses, artist payments, and administrative expenses.

Utilize accounting software or spreadsheets to organize and categorize your income and expenses. Regularly reconcile your accounts to ensure accuracy, and retain all necessary documentation, such as invoices and receipts.

Familiarize yourself with the tax obligations relevant to your record label. Consult with a qualified accountant or tax professional to ensure compliance with local tax laws and regulations, as royalties can be considered different types of income and subject to different types of taxation. They can provide guidance on tax liabilities, deductions, and exemptions specific to the music industry.

It's Not Easy to Start a Record Label, but it's Worth It

Successfully running a record label requires attention to a wide range of important aspects. From selecting the right music genre for your record label and creating a compelling brand identity to building a professional website, promoting your label, and managing finances and contracts, each element plays a vital role in establishing and sustaining your label's success.

Effective promotion through social media, live performances, and collaborations allows you to reach a wider audience, increase brand visibility, and generate direct sales. Meanwhile, ensuring fair and legally binding contracts protect both your label and artists, fostering trust and a harmonious working relationship.

Managing finances, including tracking income and expenses, understanding tax obligations, and fulfilling payment commitments to artists, ensures the financial health and compliance of your label. Regular analysis and reporting provide valuable insights for informed decision-making and long-term growth.

Throughout this journey, seeking professional assistance from industry experts, such as lawyers, accountants, and designers, can provide invaluable guidance and ensure you're following best practices.


Q1: How do I choose the music for my record label?
A: Focus on a specific genre that you're passionate about and that differentiates your label. Consider if you'll sell physical music items or digital formats.

Q2: What's important when creating a brand identity?
A: A simple, legible logo that's adaptable to different sizes is crucial. It's also helpful to get professional help with design to ensure a polished brand image.

Q3: How can I ensure high-quality sound for my tracks?
A: Pay attention to the arrangement and mix, comparing your tracks against competitors on various speakers and devices. Invest in professional mastering services to guarantee industry-standard quality.

Q4: How can I promote my record or indie label?
A: Be active on social media, maintain a personal touch with your audience, create an email database, and offer giveaways through a newsletter.

Q5: How should I manage the financial aspects of running a record label?
A: Track your income and expenses meticulously, understand your tax obligations, and ensure fair payment of artists if you're releasing other people's music.




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